eJobs News Archive

To:          All Faculty and Staff involved in advertising and hiring

From:      Lori Erickson, Manager of Wage and Salary, Office of Human Resources

Sent:       Monday, January 04, 2010 12:40 PM

Subject:  eJobs Links

As of December 23, 2009 the Employment Opportunities ( http://www.etsu.edu/humanres/employment/opportunities.aspx) web pages on the Human Resources web site for Clerical/Support, Administrative/Professional, Faculty and College of Medicine Faculty job openings have been removed.  All advertised positions are now listed on the eJobs web site located at https://jobs.etsu.edu, and all new applicants must access the eJobs system to complete an employment application.

Please remember that applicants for temporary and adjunct positions must also complete the application located on the eJobs system, even if the position is not advertised. The application located within the eJobs system is the official application for employment at ETSU. Please destroy any blank copies you may have of the previous paper application, as they will no longer be accepted.

If you currently have a link to one of the Employment Opportunities web pages on your web site, please update the link to the new web site.

Thanks,

Lori Ann Erickson, PHR
Manager of Wage and Salary, Human Resources
East Tennessee State University
Box 70564
Johnson City, TN 37614-1707
(423) 439-6124 office
(423) 439-5830 fax


TO :  All Registered eJobs at ETSU Internal Users

FROM:  Office of Human Resources

SUBJECT: Transition to eJobs

DATE: November 5th, 2009


Come join us for the first eJobs Open Forum

Tuesday, December 1, 2009  1:30 p.m. – 3:30 p.m.
Culp Center Forum 
OR
Thursday, December 3, 2009  1:30 p.m. – 3:30 p.m.
VA Campus Building 1- Jones Hall, Room B-06

This session will be an opportunity to have a positive, proactive and productive discussion about the eJobs system.  We will pass along tips and tricks, talk about what works and what doesn’t, and answer your questions.  We will also talk about the future of the eJobs system and what you can expect. In order to be sure your question gets addressed, send it via e-mail to by November 20, 2009 or add it as a comment when you register for the session. 

You can register at http://etsuis.etsu.edu/edc/CourseInfo/Detail/478.

Lori Ann Erickson, PHR
Manager of Wage and Salary, Human Resources
East Tennessee State University
Box 70564
Johnson City, TN 37614-1707
(423) 439-6124 office
(423) 439-5830 fax


TO :  All Faculty and Staff involved in the Advertising and Hiring Processes

FROM:  Office of Human Resources

SUBJECT: Transition to eJobs

DATE: September 30, 2009

Effective Thursday, October 1, 2009 the electronic eJobs at ETSU ( https://jobs.etsu.edu) will be the only method used to advertise vacant positions.  eJobs  will also be the primary method used to process new hire paperwork for regular full and part-time appointments.   Please see the new Search Guidelines for Filling Faculty, Administrative and Support/Clerical Vacancies at http://www.etsu.edu/humanres/relations/PPP-35.aspx.

Unless already routed in the signature chain prior to today, advertisements submitted to Human Resources on the yellow Request to Advertise form will not be accepted.

Position searches that are currently in process and accepting applications under the paper method, will need to continue accepting applications in that method and will need to submit their hire packets using the standard paper forms.

All searches currently receiving paper applications, must be completed no later than December 31, 2009.   If you cannot complete your current paper search by December 31, please contact the Office of Human Resources at 9-5825, to arrange the reposting of your position in eJobs by January 1, 2010.

Temporary and adjunct faculty hires will continue to be processed using the paper forms.  Applicants, however, will need to complete the new ETSU employment application through the eJobs system and print it out for the department.

If you have technical questions about the eJobs system, please contact David Smith at 9-5890 or .

If you have questions about advertising and hiring, please contact Lori Erickson at 9-6124 or .

Thank you for your cooperation and understanding as we move to this new system.

Diana D. McClay, M.B.A., PHR
Director, Human Resources
East Tennessee State University
Box 70564
Johnson City, TN 37614-1707
(423) 439-6125 office
(423) 439-8354 fax


TO : All Employees

FROM: David D. Collins, Vice President for Finance and Administration

SUBJECT: Introducing eJobs at ETSU…

DATE: July 28, 2009

Introducing eJobs at ETSU…the new online employment system for advertising and hiring.

The Office of Human Resources will be implementing a new system for advertising and hiring effective October 1, 2009.  The system will automate all advertising and hiring processes, and will allow users to view their historical advertisements.  It is recommended that everyone who is involved in the advertising and hiring process attend one of the Introduction/Overview meetings to determine what type of training you will need and to get your first glimpse of the system.  All users of the system will need to attend training to receive their user ID and password. 

For questions/concerns, please contact Lori Erickson at 9-6124.

Lori Ann Erickson, PHR
Manager of Wage and Salary, Human Resources
East Tennessee State University
Box 70564
Johnson City, TN 37614-1707
(423) 439-6124 office
(423) 439-5830 fax


eJobs at ETSU Detailed Description :

The Office of Human Resources is preparing to rollout a new system that will initially automate our Request to Advertise and Request to Hire processes, and automate our Employee Performance Evaluation process in the future.  The system is a PeopleAdmin product, which is currently used by over 500 institutions of higher education.  The system is configurable to the needs of the client, which makes it unique at every institution it services.  ETSU purchased the PeopleAdmin Enterprise Applicant Tracking System (ATS) and the Position Management Module (PMM) in April 2009 to automate several human resources (HR) related business processes.  The ATS module automates the process of approving and publishing job advertisements online, plus it automates the collection, qualification, tracking, and distribution of employment applications and applicant EEOC data.  ATS provides applicants with automated feedback regarding the status of their job search.  The ATS has an applicant portal where applicants will search for ETSU advertised jobs and apply for open positions, and a user portal where supervisors and HR staff will create and approve job advertisements, electronically review applications, and electronically submit hire requests.  The PMM automates the updating and approving of position descriptions and the performance evaluation process.  The Office of Human Resources is coordinating the implementation of these systems, with the ATS scheduled to be activated campus-wide in October 2009 and the PMM in 2010.

eJobs at ETSU has been tailored to meet the unique needs of our university, and will allow users at ETSU to input advertising information into the system and submit it through their chain of command to Human Resources, where it will be processed and posted to the Internet.  Applicants will be able to search through open positions and apply for jobs, all via the Internet.  ETSU will discontinue using paper employment applications for all regular budgeted positions.  The electronic hiring of temporary and adjunct employees will be phased-in beginning in January 2010.  Search committees and supervisors will be able to view their applicants, submit their applicant pool for certification, and start the request to hire process all through this electronic system. The system will allow users to see where their request is within the process at all times, and will eliminate the extra time paper forms spend traveling throughout campus. eJobs at ETSU will represent a significant cultural change for the university, but will soon become a system that saves the university both time and money by eliminating the need for paper forms, allowing users to access their historical advertisement data, and giving applicants instant feedback during the hiring process.  eJobs at ETSU will go live October 1.