Calendar Sharing

Delegating Calendar Authority

Having someone else be able to view and modify your calendar can be beneficial in that it can free you up to take care of other responsibilities. Here are the steps that you need to take to allow someone to be able to modify your calendar.

Note: Your screens may appear a little different depending on the version of Office you are using but the steps will remain the same.

Click on the Tools menu, select Options, and then click on the Delegates tab.


Click on the Add button to add your colleague(s) to the list.

Add users

Select each one of your colleagues that you wish to add and click on the Add button. When you are done, click on the Ok button. You'll receive a screen similar to the following:


For each of the items, you can have the person to have either no permission, read-only permission, to read and create items, or to read, create and modify items. Usually the Calendar is the only thing that you'll want to give permissions for. When you're done, click on the Ok button. If you had multiple colleagues that you were adding, you'll go through that screen for each one. When you're done with the last one, click on the Ok button to finish up the process.

What your delegate then needs to do to view your calendar is to click on the File menu, select Open, and then "Other User's Folder...". That person will get a screen similar to the following:

Open folder

The delegate then enters your name. Be sure that "Calendar" is selected in the "Folder" box. Click on the Ok button and your delegate will see your calendar.

If you have any questions, feel free to contact the ITS Helpdesk at 9-4648.

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