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On these pages, we hope that you will find some of the answers to questions that students and parents ask the most often. If you have a question that was not answered here or you need additional information please do not hesitate to contact us by emailing firstname.lastname@example.org, leaving on a note on the ETSU Housing Facebook page, or calling 423-439-4446!
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- How do I apply?Answer
- When will I receive my room assignment?Answer
- What if I don't like my room/hall assignment?Answer
- May I be on the reassignment list for Buccaneer Ridge and Residence Halls at the same time?Answer
- Are private rooms available?Answer
- How are roommates assigned?Answer
- When will I receive my roommate assignment?Answer
- How much does it cost to stay on campus? Answer
- Is my deposit refundable?Answer
- How are refunds received?Answer
- When do I need to pay for my housing, and can I pay my rent monthly?Answer
- How can I pay for my housing?Answer
- Do I need to pay separate for utilities?Answer
- Does scholarship/grant money I receive go towards my Housing rent costs?Answer
- AMENITIES AND HALL INFORMATIONAnswer
- Do any of the halls have hard line internet connections or Wi-Fi? Answer
- Are there kitchens in the halls for residents to use? Answer
- What size are the beds? Answer
- What furniture comes in the room? Answer
- Can I bring any other furniture? Answer
- Is there storage available for any excess furniture that I don't need? Answer
- Are the residence halls air-conditioned? Answer
- Are my personal belongings insured by the University? Answer
- What if I lose my key? Answer
- My ID is my key. I lost it and I cant get a new one until the morning. How do I get in my room? Answer
- My ID is not letting me in my building. Who do I call? Answer
- After I put my application in, I found someone I want to room with. Can I request them as a roommate? Answer
- How do I change rooms after school starts? Answer
- My roommate and I are not getting along. What do I do? Answer
- What happens if my roommate does not show up, or moves out?Answer
- Are there carts available for moving in? Answer
- Can I move-in early? Answer
- Can I bring a dolly/handtruck to use? Answer
- My parents will be helping me move-in. Is there guest housing available?Answer
- Where do we park for move-in? Are the parking lots close to the halls? Answer
- What should I bring/What should I pack? Answer
- What items are prohibited? Answer
- MAINTENANCE AND CLEANINGAnswer
- How do I submit a request for facilities help? Answer
- What happens if I have a facilities emergency? Answer
- My roommate moved out. Will someone come and clean their half of the room? Answer
- What do custodians clean? Answer
- Do custodians clean in rooms? Answer
- POLICIES, REGULATIONS, AND SAFETYAnswer
- What about safety and security? Answer
- What is the visitation/guest policy? Answer
- What is the university policy on alcohol? Answer
- What is the smoking policy in University Housing? Answer
- TECHNOLOGY AND COMMUNICATIONAnswer
- Will my tv work with your cable channels?Answer
- Are the rooms wired for high speed Internet? Answer
- Are the residence halls and apartments wireless? Answer
- Can I bring a wireless router? Answer
- Can first year students have a vehicle on campus? Answer
- Do I need a parking permit? How do I get one? Answer
- HOLIDAYS AND WINTER BREAKAnswer
- What holidays do the residence halls close?Answer
- Is there any housing available during these times? Answer
- Do I need to move everything out if the halls close for a holiday? Answer
- When is the last day to cancel without penalty? Answer
- Under what circumstances may I cancel a contract after July 31?Answer
- What is an appeal? How do I appeal? Why do I need to appeal? Answer
How do I apply?
In order to apply for on-campus housing, you will need to complete a housing application and make a $100.00 deposit. A physical copy of the housing application may be requested by calling or stopping by our office, or by downloading here. You may also complete the application and deposit online here. You may apply for housing at any time; however, we make our assignments based on your date of application and deposit, so the sooner you apply the better your chances of getting your top choice.
When will I receive my room assignment?
Assignments are made according to the date we receive your application and deposit. Fall assignments begin in April and continue throughout the summer. You will receive your initial assignment email with your hall assignment. In the email is a link to confirm your contract. After your contract is confirmed, you will be sent an email that specifies your room assignment, along with your roommate's (if assigned) information. Roommate assignments could change without notice.
What if I don't like my room/hall assignment?
If you are unhappy with your assignment, you may request to be placed on a waiting list for the residence hall of your choice after you have confirmed your contract. Your contract will only hold you to a space on campus and will not hold you to your current placement. To be placed on a reassignment list for another hall, you will need to email a request that specifies your name, the current date, your roommate preference, and the hall of your choice to Assignments@ETSU.EDU . Your name will be placed on a reassignment list based upon the date we receive your request. You will be notified, when or if, a space becomes available. You will be reassigned to your choice as space becomes available.
May I be on the reassignment list for Buccaneer Ridge and Residence Halls at the same time?
Because Buccaneer Ridge and the Residence Halls require separate applications and contracts, it is possible to be on a wait list for both.
Are private rooms available?
A limited number of private rooms in all halls are available. Indicate your desire for a private room on your application or submit a separate written request.
How are roommates assigned?
When making roommate assignments, every attempt is made to place you and your requested roommate together, if the request is mutual. If you do not have a roommate request, you may fill out the roommate questionnaire to be paired with another student. If you do not fill out the questionnaire, roommate matching will be based upon college level, and smoking preference*.
*ETSU is a tobacco free campus, but students are allowed to smoke in their private vehicles.
When will I receive my roommate assignment?
Roommate information is provided in the assignment email that is sent after your sign your contract. You will receive the roommates name and telephone number. Roommates may change frequently throughout the summer due to cancellations. You will not be notified of this change; however, your new roommate will receive your name and telephone number in his/her assignment email.
How much does it cost to stay on campus?
All applications for housing must be accompanied by a deposit. The deposit is $100 for the residence halls and Buccaneer Ridge apartments. The cost per building can be found here.
Is my deposit refundable?
The deposit is used as a reservation, cancellation and damage deposit. The deposit will be refunded if:
The institution is notified a minimum of 14 calendar days prior to the first official day of registration. The date is determined each semester according to the first official day of registration for new freshmen and new transfer students.
The student completes the terms of the contract and moves out at the end of the contract with no billable damages.
The student is prevented from entering the university because of medical reasons, confirmed in writing by a licensed physician.
Residence hall or family housing space is not available.
Full refund will be made in case of death.
How are refunds received?
If a refund is due, it is credited to your student Goldlink account. If no money is due to the university, a refund will be issued either as a direct bank deposit if you have set up an account or as a check. If money is due to the University for any reason, your deposit will apply to that balance due.
When do I need to pay for my housing, and can I pay my rent monthly?
Housing rent is due at the start of the academic term with all other university fees. Monthly payment plans may be arranged on a case by case basis with the Bursars Office.
How can I pay for my housing?
Your housing and board fees will appear online on your student Goldlink account. You may pay online with your other fees or at the cashiers windows in the Bursars Office. The Department of Housing and Residence Life does not process payments.
Do I need to pay separate for utilities?
No. Electricity, water, cable, and high speed internet are all included in your residence hall or Buccanneer Ridge fees. Students should be conscientious and responsible about their utilities use, however, as these costs do affect future rent rates.
Does scholarship/grant money I receive go towards my Housing rent costs?
In most cases, yes. Students should check the details of their specific financial aid to be sure. Because your deposit is due at the time of application, however, financial aid cannot be used as a deposit .
AMENITIES AND HALL INFORMATION
Do any of the halls have hard line internet connections or Wi-Fi?
All student rooms are equipped with two high speed internet ports so both students can connect to the network with an Ethernet cable. Every residence hall/apartment building is equipped with its own Wi-Fi connection.
Are there kitchens in the halls for residents to use?
All halls except Governors have kitchens for the residence hall occupants to use. Lucille Clement has kitchens on the 1 st, 3 rd, and 4 th floors, Carter hall on 1 st and 3 rd, and the remaining buildings offer a kitchen on each floor. Those halls offering efficiencies or multiple bedroom apartments have a kitchen in the individual units.
What size are the beds?
Buccaneer Ridge is equipped with Full Size mattresses.
Stone hall uses the Standard Twin (38X75) mattress. All other buildings use the Extra Long Twin (36 X 80) size.
What furniture comes in the room?
All rooms are equipped with a dresser, bed, and desk for each occupant. All have a small lavatory sink in the room. All have built in closets except for Governors, Luntsford, and Davis which offer a large wardrobe for each resident.
Can I bring any other furniture?
Yes, but we encourage you to consult with your roommate and examine the space available to avoid overcrowding your room. Furniture that poses a health or safety risk or that impedes egress from the building may not be permitted.
Is there storage available for any excess furniture that I don't need?
Unfortunately, the University does not have storage available for excess furniture. All furnishings that are provided at check-in must remain in the room for the year.
Are the residence halls air-conditioned?
Yes, all of our residence halls and apartments are air-conditioned. The cooling season in our region is brief for the period of time that students live in the halls a few weeks in August/September and a few weeks in April/May before the heating systems are turned on.
Portable air-conditioners of any kind or window units are not permitted.
Are my personal belongings insured by the University?
The University does not carry insurance on students personal property. You are encouraged to check with your familys insurance agent to see if you are covered under an existing policy or to secure renters insurance.
What if I lose my key?
If you have misplaced your key or ID card, report it immediately to the hall staff. A temporary key will be issued and your lock changed as quickly as possible. A rekey of a room typically costs $45.00.
My ID is my key. I lost it and I cant get a new one until the morning. How do I get in my room?
If it is during office hours, call the Housing Office and we will have staff meet you. If it is after hours, during a period where the University is closed, then call the RA phone number listed on your hall's front door or by the hall's office. The staff of your residence hall will be able to issue you a temporary access card until you can replace your ID.
My ID is not letting me in my building. Who do I call?
Contact housing staff to let you in and issue you a temporary card. Then, during business hours, visit the housing office so that we can investigate what the issue is and resolve it.
After I put my application in, I found someone I want to room with. Can I request them as a roommate?
Absolutely. Just send an email from your ETSU email to email@example.com and make the request. You will need to list your requested roommates name and E#, and they will need to send in a request listing you as their requested roommate as well. We cannot make roommate changes without a request from both students. We will make every effort to pair you up with your desired roommate.
How do I change rooms after school starts?
Students may request a room change at any time during the semester, but once we have moved students in, we may have difficulty finding available space. Know that our staff will make every effort to ensure that you have a comfortable living situation that you can be happy with.
My roommate and I are not getting along. What do I do?
The first step to a good roommate relationship is completing a Roommate Agreement together and being as honest and candid as possible in setting expectations. If things break down, though, there are qualified and trained staff living in the halls who can help. Talk to your Resident Advisor about any issues you are experiencing that you need help with. They may be able to help by offering advice, or by setting up a formal roommate mediation. If these efforts do not work out though, you can always request a room or building change if space is available.
What happens if my roommate does not show up, or moves out?
Once a semester, typically immediately after the first 14 days of classes, the Department conducts a room consolidation process. During consolidation students with a vacant space in their room have the option to either move into a vacant space in their building, find a roommate to move in with them, or elect to rent their room as private. Consolidation is only done by building not across campus.
After the consolidation process is completed for the term, if you find yourself without a roommate you will not be required to consolidate again; however, you will need to keep the space in your room prepared for a roommates arrival at any time.
Are there carts available for moving in?
There are a limited number of carts available during move-in, available on a first request basis.
Can I move-in early?
Students participating in Preview/Quest, or serving the University in some approved capacity may be eligible for an early move in. Personal requests may be made by filling out the Early Arrival form. Check our Move-In page for more information and a link to the form.
Can I bring a dolly/handtruck to use?
Yes, as long as it can be reasonably and safely used within the halls.
My parents will be helping me move-in. Is there guest housing available?
Unfortunately, no. There are several local hotels nearby; however, depending on whether or not move-in overlaps other local events such as the NASCAR race in Bristol, you may need to make hotel arrangement very early.
Where do we park for move-in? Are the parking lots close to the halls?
Parking information will be posted close to the move-in date as it changes each fall.
What should I bring/What should I pack?
General Necessities to pack
Blankets & bedspreads
Twin extra long size sheets & pillow cases
Laundry supplies (detergent, clothes basket, etc.)
Shower curtains for apartments
Wastebasket (UL classified fire resistant)
Shampoo, hair dryer
Lamps (bed & desk) (not halogen)
Cleaning supplies (mop, broom, etc.)
Towels & facecloths
Items Nice To Have
Pots & pans
Desk supplies (stapler, paper clips, calendar, scissors, tacks, glue, pens, & pencils)
TV & stereo with headphones
Memo board (for door)
Mini-Refrigerator (No larger than 5 cubic feet)
Multi-plug surge protector (not an extension cord)
What items are prohibited?
The following items should be left at home:
* Appliances with an open flame or open coil burner or requires gas or other flammable liquids, burning incense, and candles
* Extension cords, electric room deodorizers and candle warmers, sun lamps, halogen lamps, and air conditioners
* Ammunition and weapons of any kind: guns, explosive devices, bowie knives, daggers, swords, slingshots, leaded canes, switch-blade knives, blackjacks, metallic/brass knuckles, etc.
* Alcohol, illegal drugs, drug paraphernalia
* Water beds
* Weight lifting equipment
* Live Christmas trees, combustion engines, combustibles, explosives, fire crackers
* Pets other than fish. Fish must be kept in a container no larger than 10 gallons
* Stolen property (street signs, etc.)
* Any item considered dangerous or offensive to others
You may view the full text of rules and regulations of Housing and Residence Life onlinehere.
MAINTENANCE AND CLEANING
How do I submit a request for facilities help?
Email any facilities work orders to firstname.lastname@example.org . Most requests are responded to within 24 hours if requested Monday Thursday. If you have an emergency, please call 423-439-7900 and your residence hall on-call staff.
What happens if I have a facilities emergency?
Please call 423-439-7900 in addition to your on-call residence hall staff. There is emergency facility staff available at all hours.
My roommate moved out. Will someone come and clean their half of the room?
At Buccaneer Ridge Apartments and Centennial Hall, Housing Custodial will clean the common areas and the vacant bedroom and bath only. In other areas, custodial will not clean the shared areas.
What do custodians clean?
Custodial staff cleans all public areas of the building, including lobbies, community bathrooms, hallways, stairways. Staff do not clean private living areas.
Do custodians clean in rooms?
Custodial staff cleans rooms when they are empty in anticipation of a new students arrival. Once a room is occupied, cleaning is the students responsibility.
POLICIES, REGULATIONS, AND SAFETY
What about safety and security?
The University and Housing and Residence Life have a mission to educate students in a safe and productive community environment. The University employs full-time Public Safety officers as well as full and part time housing personnel who are on duty 24 hours, seven days a week and provides recorded video surveillance in some locations. It is the duty and responsibility of every student, staff, and guest to practice safe behaviors.
* Always keep your room door locked, even when just stepping down the hall.
* Call ETSU Public Safety at 423-439-4480 to report suspicious persons/behaviors
* Observe posted visitation hours, properly sign in guests at the desk, inform guests of University/Housing policies, escort guests to/from room
* Attend campus safety and crime prevention programs
* Report lost/stolen IDs and keys to hall staff and/or ETSU Public Safety
* NEVER lend your room key/access card or student ID. Keep these items secure at all times.
* Report vandalism to hall staff and/or Public Safety immediately; vandalism may result in the entire hall/floor being assessed charges for the damages
* Never prop open hall doors
* Exit the building immediately when the fire alarm sounds
* Ride the Campus Bucshot or call ETSU Public Safety at 423-439-4480 for a walking
You may view the ETSU Annual Security and Fire Safety Report here.
What is the visitation/guest policy?
On-campus housing offers several options for visitation including a 24-hour, seven day a week option. All residents will have an opportunity to vote on some of those options at the beginning of the semester, and will be provided guidelines pertaining to visitation. Roommates must reach an agreement as well on what visitation hours are appropriate for their room within the set hall policies.
What is the university policy on alcohol?
ETSU is a dry campus no alcoholic beverages are allowed on campus property.
What is the smoking policy in University Housing?
ETSU is a non-smoking campus. Smoking is permitted on campus only in students vehicles. To view ETSU's tobacco policy, click here.
TECHNOLOGY AND COMMUNICATION
Will my tv work with your cable channels?
ETSU Cable TV has recently been upgraded to a fully digital system. Use of a digital TV or a converter box is required to take full advantage of the channel lineup.
If you have a digital TV, you will need to auto program your TV to ensure you are viewing all available channels.
If you have an older analog TV, your TV will only receive the 9 Analog channels listed below unless you purchase a digital-to-analog converter box.
Campus Televideo recommended digital converter box for analog TVs.
Information regarding the auto programming and converter boxes can be found on theCampus Televideo FAQ.
Are the rooms wired for high speed Internet?
All student rooms are equipped with two high speed Internet ports so both students can connect to the network with an Ethernet cable.
Are the residence halls and apartments wireless?
All of our residence halls and apartments are equipped with their own wireless connection.
Can I bring a wireless router?
Personal routers can interfere with the campus wireless network, so they are not allowed.
Can first year students have a vehicle on campus?
Do I need a parking permit? How do I get one?
Yes. Permits are issued through the office of Parking Services. For more information you can also visit the Vehicle Parking site.
HOLIDAYS AND WINTER BREAK
What holidays do the residence halls close?
Residence Halls, with the exception of Buccaneer Ridge, are 'closed' typically during Thanksgiving, Winter, and Spring breaks. However, students do not have to move out during these times. Information concerning the breaks will be emailed out before each break.
Is there any housing available during these times?
Students may stay on campus during breaks but must sign up in advance at the Housing office.
Do I need to move everything out if the halls close for a holiday?
Unless you are changing rooms between semesters or not returning for the Spring, you may leave your belongings behind during breaks. There are some regulations on how to prepare your belongings for breaks eg: defrosting and unplugging refrigerators, etc. but in general you may leave whatever you are comfortable doing without. Be aware that once the buildings are secured for break, you will not have access until they re-open. Also be aware that facilities and/or hall staff may be present in your room during breaks to perform routine maintenance or to respond to emergencies.
When is the last day to cancel without penalty?
Students may cancel their contract on before June 1 with no penalty. Cancellations received after that date, but before July 31 will forfeit the deposit. Cancellations after July 31 will be made only through the appeal process and may require full payment.
Under what circumstances may I cancel a contract after July 31?
Cancellations under the following circumstances will receive a refund, including the deposit:
* The student is prevented from entering the university because
of medical reasons, confirmed in writing by a licensed physician.
* Residence hall or family housing space is not available.
* Full refund will be made in case of death.
Cancellations after the semester has begun will be made in cases of withdrawal from
the University, based on the dates determined for 75% or 25% refunds, in the case
of marriage recognized by the state of Tennessee, or in the case of an Academic Internship
or Study Abroad.
All other cancellations will require an appeal.
What is an appeal? How do I appeal? Why do I need to appeal?
Students will be required to fill out the Contract Appeals Form if they wish to cancel their housing and/or meal plan after July 31. Please see form for additional information.