Welcome to the new eJobs - Starting a Posting. In this lesson you will learn how to start a job posting and submit it for approval. To begin, click Next or select an option from the menu.

You have completed the Introductory lesson. Use the Menu on the left to navigate to any part of the lesson or close your browser window to exit.

Log in with your ETSU username and password and verify or select the correct user group - either Hiring Manager, Dean/Administrative Unit, Department Chair/Director or Vice President/President.

From your Homepage, select the type posting you are creating from the Short Cuts.

You will have 3 options for creating a new posting; Create from Position Type, Create from Posting or Create from Position Description. Create from Position Type is basically creating a posting from scratch. Most of the fields in the posting forms will be blank.

Create from Posting allows you to select a previously posted position to prepopulate the form fields. You can then change the field as needed for your posting. To select a posting to copy, hover over the “Actions” menu to the right of your selected posting and click Create From. You can also choose “View Posting”. After viewing the posting, you would then select Create Posting from this Posting to begin.

Create from Position Description is similar to Create from posting. You will select a position description to prepopulated the form fields and then change the fields as needed for your posting. Use the search function to search by position description number or name. To select a position description to copy, hover of the “Actions” menu to the right of the selected position description and click Create From. You can also choose “View”. After viewing the position description, select Create Posting from this Position Description to begin.

Now you are ready to complete the posting forms. Before you begin, verify on the navigation banner at the top of the screen that you are creating a posting for the desire position type. Then on this screen provide or verify the required information - Position Title, Division, College or Administrative Unit and Department. If this position requires reference, complete the References section. Leave all other fields unchanged and click Create New Posting.

Starting with the Position Details page, complete the information on each screen of the posting. Fields with an asterisk are required. If you are starting a posting from a posting or position description, make sure you review the prepopulated information and make corrections as needed. For example, if you started a posting from a posting, review and change the posting date. Click Next to save and move to the next screen OR click Save and navigate to another screen using the menu. You must click either Next or Save to save your changes on each screen. Not all screens are required and you don’t have complete the screens in order but you must complete all required information before submitting the posting for approval.

Please note that there are two new user roles in the new eJobs. On the Position Details page, you must enter the name or names of the Applicant Reviewer. The Applicant Reviewer will perform the role of moving applicants in the workflow, for example, moving to Recommend for Interview.

On the Search Committee page, the new system allows you to search and add ETSU employees to a Search Committee and to designate a Search Committee Chair. When this position is posting, the committee members will receive an automatic email with a link to the posting. ETSU employees can then log into the system using their ETSU username and password to review applicants.

For non-ETSU reviewers or search committee members, use the Guest User screen to create a guest user login. Enter the reviewer’s email address and click Update Guest User Recipient List. When the position is posted, the guest user will receive an automatic email with a link to the posting.

To submit the posting for approval,

1. Go to the Summary page.

2. Review the summary for errors or completion. A red exclamation point next to the page name indicates required data that is missing. Click Edit next to the page name to complete the page and then return to the Summary page.

3. Hover over the Take Action On Posting button and select the appropriate approval step.

4. On the popup screen, click Submit. By default, the posting will automatically be added to your Watch List where you can track the approval process.