Medical Academic Associate

MEDICAL ACADEMIC ASSOCIATE

Knowledge, Skills, and Abilities (KSAs): Familiarity with residency and fellowship program requirements and structure. Knowledge of accurate record-keeping practices, especially for attendance and compliance. Awareness of standards and regulations related to medical education (e.g., ACGME guidelines). Able to adjust to changes in scheduling, priorities, and program needs.

Role Description

Responsible for providing essential administrative support within medical academic departments, assisting with a range of tasks that ensure smooth operations. Responsibilities include handling departmental communications, managing schedules, organizing records, and supporting faculty, staff, and students. This role may also involve entry-level support for residency and fellowship programs, such as assisting with applicant tracking, coordinating meetings, and preparing documentation related to program compliance.

Typical Functions:

Manages and organizes departmental calendars, including scheduling meetings and coordinating events.
Prepares and distributes correspondence, reports, and other documentation.
Maintains and updates departmental records and filing systems.
Assists with the administration of residency and fellowship applications, including tracking and processing materials.

Levels

Medical Academic Associate 1 Provides basic support for the daily operations of medical education programs, such as residency and fellowship programs. Involves preparing simple reports, tracking attendance, and helping with general office duties. Works closely with senior administrators and program coordinators to support the educational mission of the department. Education/Experience: Typically requires a high school diploma and one to two years of relevant experience, or an equivalent combination of education, training, and experience.

Medical Academic Associate 2 Provides intermediate support for the daily operations of medical education programs, such as residency and fellowship programs, by coordinating schedules, assisting with program materials, preparing reports, and maintaining accurate records. This role works alongside faculty and senior administrators to help meet the educational goals of the program and ensure smooth, organized operations. Education/Experience: Typically requires a high school diploma and three to four years of relevant experience, or an equivalent combination of education, training, and experience.