Medical Academic Professional

MEDICAL ACADEMIC PROFESSIONAL

Knowledge, Skills, and Abilities (KSAs): Knowledge of medical education practices, including curriculum requirements, course scheduling, and program coordination aligned with standards from relevant bodies. Proficiency with data systems commonly used in medical education. Proficiency in communicating effectively with students, faculty, and staff through clear written and verbal communication. Ability to stay informed on changes in medical education requirements, policies, and departmental processes to ensure consistent program quality. Ability to work effectively with faculty, administrators, and department staff, supporting collaborative initiatives and departmental goals. Commitment to upholding confidentiality and professionalism in handling sensitive student and academic information.

Role Description

Responsible for supporting and managing the administrative functions of graduate medical education (GME) programs, fellowship programs, and compliance initiatives within academic medical institutions. This role ensures that medical education programs are aligned with institutional policies and accreditation standards, facilitating the smooth operation of residency and fellowship programs. Responsibilities include coordinating the scheduling of educational activities, managing program documentation, and ensuring the timely submission of reports to accreditation bodies such as the ACGME (Accreditation Council for Graduate Medical Education). This role works closely with faculty, department leadership, and external agencies to ensure compliance with regulatory requirements.

Typical Functions:

Coordinates the daily operations of residency and fellowship programs, including scheduling educational activities, clinical rotations, and exams.

Maintains up-to-date program documentation, including records, evaluations, and accreditation requirements.

Ensures that residency and fellowship programs comply with institutional policies and accreditation standards (e.g., ACGME).

Prepares for and participates in accreditation reviews, site visits, and program audits to ensure adherence to regulatory requirements.

Assists faculty and program directors in implementing curriculum changes, developing program evaluations, and ensuring educational objectives are met.

Manages communication between faculty, trainees, and administration regarding program updates, policies, and expectations.

Maintains and manages databases related to trainee performance, milestones, and program compliance.

Generates reports for accreditation bodies, department leadership, and other stakeholders to ensure transparency and adherence to educational goals.

Plans and coordinates program events, including orientations, workshops, graduation ceremonies, and committee meetings.

Facilitates meetings for program evaluation and improvement, including faculty meetings and trainee feedback sessions.

Acts as a liaison between medical departments, trainees, faculty, external agencies, and accreditation bodies.

Ensures effective communication regarding program changes, deadlines, accreditation updates, and institutional policies.

Levels

Medical Academic Professional 1 Responsible for coordinating key administrative functions related to medical education and compliance. This role involves scheduling, managing program documentation, and supporting faculty and trainees in areas such as residency, fellowship programs, or compliance initiatives. Works under the supervision of more senior administrators to ensure program operations align with institutional and accreditation standards. Education/Experience: Typically requires a Bachelor’s degree and one to three years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.

Medical Academic Professional 2 Provides advanced coordination and administrative support for graduate medical education, fellowship programs, or compliance efforts. This role oversees complex scheduling, data management, and accreditation processes, while serving as the primary point of contact for faculty, trainees, and regulatory bodies. Plays a key role in ensuring that programs meet institutional and regulatory requirements, often working independently and with increased accountability for compliance and program performance. Education/Experience: Typically requires a Bachelor’s degree and three to five years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.