Medical Academic Management

Medical Academic Management

Knowledge, Skills, and Abilities (KSAs): Familiarity with accreditation standards, curriculum development, and medical education guidelines from relevant organizations. Knowledge of research grant funding. Organizational skills. Interpersonal and communication skills. Understanding of data collection, analysis, and reporting requirements for academic outcomes, including familiarity with software and tools for academic and institutional reporting.

Role Description

Responsible for providing leadership, direction, training, and management for medical operations. Provides strategic expertise and guidance, and has increased accountability. Management level roles have the management and development of people as a major accountability and have direct reports. This role accomplishes goals through overseeing their areas of responsibility, planning, managing resources, prioritizing, and directing the responsibilities of employees.

 Typical Functions:

Provides guidance, leadership, and oversight of medical administrative functions within academic departments.
Responsible for activities related to the delivery of medical care and clinical services such as cost management, utilization review, medical protocol development, and the continuous quality assurance of the practice.
Accountable for setting goals and objectives for the work of others to achieve operational objectives and services standards.
Provides expertise and analysis for long-range strategic planning.
Translates strategic plans into operational objectives and actionable steps, ensuring alignment with organizational goals
Provides interpretation of rules and regulations and is responsible for ensuring compliance.
Assesses risk and makes determinations on the assumption of risk.
Creates and implement policies, goals, and procedures for their departments.
Remains abreast of changes and new laws and regulations for the healthcare facilities where they work to adequately comply with those regulations.
May work with clinicians regarding making policy decisions, overseeing patient care, budgeting, and other relevant activities necessary to ensure the organization functions.
Collaborates with appropriate stakeholders to maintain, monitor, and administer budget.
Ensures compliance with policies, procedures, and regulations.

Levels

Medical Academic Management 1 Serves as an operational manager of an academic department within the Quillen College of Medicine making administrative decisions on personnel, financial, contractual, and policies and procedures. Responsible for administrative and operative functions including, but not limited to recruitment, developing and implementing budget strategies, credentialing, and supporting clinical programs for communities. Makes decisions on the implementation of operations. Informs higher level of potentially controversial matters, or matters with far-reaching implications. Provides guidance on budget matters regarding budget, including hiring and the purchase of large budget items. Education/Experience: Typically requires a Bachelor’s degree and three years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.

Medical Academic Management 2 Manages other managers and professional staff. Sets own priorities and goals and determines how to accomplish results with few or no guidelines to follow, although past practices may exist. Makes financial and operational decisions within broadly defined parameters and decisions require a high level of judgment. Works on complex issues requiring in-depth analysis of variable factors. Sets strategic direction. Education/Experience: Typically requires a Bachelor’s degree and five years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.

Medical Academic Management 3 Manages other managers, professional staff, and/or teams. Makes decisions on the construction of educational experiences for students and staff. Makes decisions on policies and procedures. Resolves complex, controversial, or unprecedented issues and problems, and demonstrates sound judgment. Responsible for strategic leadership and oversight of large-scale academic departments or multiple academic units.  Responsible for high-level decision making, long-term planning, and managing resources to meet institutional goals. Education/Experience: Typically requires an advanced degree and five to seven years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience. Terminal degree preferred. Applicable certification or licensure required.