Procurement Management

Knowledge, Skills, and Abilities (KSAs): Knowledge of procurement management practices. Knowledge of applicable laws and regulations. Negotiation skills. Ability to supervise and mentor others.

Role Description

Responsible for providing leadership, direction, training, and management for procurement functions, which may include surplus functions in a procurement area. Manages budgets, provides expertise and analysis for strategic and long‐range planning, provides interpretation of rules and regulations, and is responsible for enforcing compliance. This role accomplishes goals through overseeing their areas of responsibility, planning, managing resources, prioritizing, and directing the responsibilities of employees.

Levels

Procurement Management 1

Manages the day-to-day operations and personnel of a functional procurement subunit within a larger unit. OR manages the day-to-day operations, budget, and personnel of a small functional procurement unit.
Supervises professional staff including hiring and performance management.
Reviews high-level purchasing documents and reviews procurement processes.
Contributes to the development of long-range planning.
Develops and delivers formal training to the university community.
Ensures policies and procedures, as well as ensures compliance with applicable rules and regulations.
Resolves daily operational issues.
Solves unusual problems and issues.
Makes decisions on bids and purchasing arrangements that may have university wide implications.
Refers high-level issues that cannot be resolved, legal concerns, or approvals over delegated purchase limit to a higher level.

Education/Experience:

Typically requires a bachelor’s degree in a relevant field and five years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.

Procurement Management 2

Manages the day-to-day operations, budget, and personnel of a complex functional unit.
Manages other managers and professional staff within the unit.
Responsible for the strategic and long-term planning and management oversight of procurement activities.
Sets university purchasing goals in accordance with diverse business enterprises.
Drives and implements continuous improvements.
Responsible for resolving complex problems and issues.
Ensures compliance with policies, procedures, rules, and regulations.
Manages relationships and acts as a liaison with external groups and key stakeholders.
Oversees internal and external reporting on purchasing activities.
Represents university and interacts with state agencies.
Responds to public records compliance requests for procurement information.

Education/Experience:

Typically requires a bachelor’s degree in a relevant field and seven years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.

Procurement Management 3

Responsible for overseeing the operation of the purchasing and contract offices for system-wide administration. The position will oversee and coordinate the University’s contract process. Coordinate initiatives with purchasing and contracts offices across the University System. Responsible for system-wide procurement policies, contract administration and review, diversity business enterprises, e-procurement and software systems related to procurement.