Business and Finance

Voyager

The Voyager Cloud Enterprise Resource Planning (ERP) system will replace functionality within ETSU’s current Business and Finance systems with a cloud-based integration solution designed to improve finance operations. ERP covers finance functionality such as procurement; budget controls; grants management; and travel and expenses. As a cloud-based system, frequent updates are made to take advantage of ever-changing technology standards and business processes. These updates will allow greater efficiency in day-to-day finance operations.

IMPACTS

Business and Finance teams are working diligently to ensure proper functionality and ease of use for those who will use Voyager. Through redeploying structure, Business and Finance will be positioned for agility and future readiness.

Expense Reimbursement
Access to Budget Information
Purchasing Approvals
Enhanced Data
Integrated Processes

Voyager Cutover dates

A cutover plan is essential because it helps minimize disruption and contributes to a successful transition. Our cutover plan is part of many efforts to reach a successful go-live. Please see below for key Business & Finance and HR dates to know. This information is also posted on the Human Resources page within the Voyager website. Unless otherwise specified, the cutoff for every date listed below is 4:30 pm.

To view additional non-Voyager related Fiscal Year End dates, you can also visit the Financial Services/Comptroller page.

Activity	Date
eBucs: Purchase Orders (including Travel and all Reimbursement Forms) Freeze Date	6/2/2025
FYSA (Fiscal Year Salary Allocation) Form Request Deadline	6/10/2025
Banner: New Grant Agency Cutoff	6/13/2025
FYSA Form Received by Payroll Deadline	6/13/2025
eBucs: Contracts Completed Deadline	6/16/2025
eBucs/Banner: Invoice Entry Freeze Date	6/20/2025 - Noon
Cutoff for New Sponsored Awards and Existing Award Modifications (Sponsored Billing Cutoff as of 5/31)	6/20/2025
Banner: Disbursements for Students Cutoff	6/20/2025
Banner: Accounts Receivables (and Receipts) Cutoff	6/25/2025
TRS: Final Day for Employees to Enter Leave and Hours Worked (cannot enter Leave in Voyager until 7/7/2025)	6/27/2025
Voyager: Non-exempt Employees Begin Entering Time	7/1/2025
Voyager: Employees Begin Entering Absences	7/7/2025
Voyager: First Biweekly Payroll Paid	7/18/2025
Voyager: First Monthly Payroll Paid	7/31/2025

Chart of Accounts

The Chart of Accounts team has been committed to reimaging Voyager’s Chart of Accounts, expanding the accounting string to enhance ETSU’s ability to utilize more detailed data. This expansion will support more comprehensive and granular reporting for analyzing various campus activities. The redesigned Chart of Accounts will include six required segments, along with three additional segments. An introductory video provides an overview of the design and explains these segments in detail.